Meeting Structure

Meetings. The word itself can make anyone groan.

Does it feel like you’re having another meeting to discuss the previous meeting? Is real change taking place as a direct result of time spent in meetings? Meetings can be a colossal waste of time, but they don’t have to be!

The best way to have a productive meeting is to plan. In VirTru’s Meeting Management course, VirTru subscribers had the opportunity to learn and implement the PAT Approach:

  • P - Purpose: What’s the purpose of the meeting? A meeting’s purpose can usually be stated in one short sentence, much like an objective. For example: This meeting is to review and discuss the new intake form that will be presented to each client that visits the center starting next month. Establishing the purpose of the meeting will help determine which staff members need to attend and what needs to be on the agenda to make the meeting a success.
  • A - Agenda: The agenda is the backbone of the meeting! The agenda is created in advance and given to all participants and observers. It communicates the order of the meeting and what will be discussed and, most importantly, it keeps the meeting on track.
  • T - Time Frame: How long will the meeting be? A meeting should rarely exceed one hour. Aim for a 50-minute meeting to maintain everyone’s focus and attention. Our minds can only maintain focus for so long before needing a break!

The PAT Approach is an effective tool, but what if you were told meeting management is just the tip of the iceberg to successfully plan and execute meetings? Now is the time to go beyond meeting management and dive deeper into meeting structure. 

VirTru is offering a NEW course that will expand your meeting management skills. In the new Meeting Structure course, you will increase your ability to host a productive, fruitful meeting that inspires your team to communicate effectively and take action! 

Strengthen your meeting management skills by starting the Meeting Structure course today!